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Terms & Conditions

The agreements that govern use of Icosa software across platforms. Select a document to read its terms.

Icosa Software

Last updated October 29, 2026

These Terms & Conditions ("Terms") are a binding agreement between you and Icosa Labs Inc., a Wyoming corporation ("Icosa Labs", "we", "us") governing your access to and use of the IcosaPOS software platform, including the point-of-sale application, web dashboard, kiosk and customer-facing displays, APIs, and any related services (together, the "Icosa Software").

1. Acceptance of These Terms

By creating an account, signing in, installing, or otherwise using the Icosa Software, you confirm that you have read, understood, and agree to be bound by these Terms. If you are using the Icosa Software on behalf of a business, you represent that you have authority to bind that business, and "you" refers to that business. If you do not agree to these Terms, you must not use the Icosa Software.

2. License Grant

Subject to these Terms and your active subscription or service agreement, Icosa Labs grants you a limited, non-exclusive, non-transferable, non-sublicensable, revocable license to access and use the Icosa Software for your internal business operations. All rights not expressly granted are reserved by Icosa Labs.

3. Restrictions — No Deconstruction

You agree that you will not, and will not permit or encourage any third party to:

  • Reverse engineer, decompile, disassemble, translate, or otherwise attempt to derive or reconstruct the source code, object code, architecture, algorithms, data models, or underlying structure of the Icosa Software, in whole or in part;
  • Copy, modify, adapt, or create derivative works of the Icosa Software or any portion of it;
  • Rent, lease, lend, sell, resell, sublicense, distribute, or otherwise make the Icosa Software available to any third party, except to your own authorized staff;
  • Remove, obscure, or alter any proprietary notices, labels, or marks;
  • Probe, scan, or test the vulnerability of the Icosa Software, or circumvent or attempt to circumvent any security, authentication, or usage-limit measures;
  • Access the Icosa Software to build, improve, or inform a competing product or service, or publish benchmarks or performance analyses without our prior written consent;
  • Use any automated means (bots, scrapers, crawlers) to access or extract data from the Icosa Software other than through interfaces we expressly provide.

These restrictions survive any termination of these Terms.

4. Your Account and Security

You are responsible for all activity under your account, including activity by your staff and anyone you provide credentials or device access to. You agree to keep credentials confidential, assign individual logins or PINs where the software supports them, and notify us promptly at the contact below if you suspect unauthorized access.

5. User Guarantees and Representations

You represent, warrant, and guarantee that:

  • All information you provide to us is accurate, current, and complete, and you will keep it so;
  • You will use the Icosa Software only for lawful business purposes and in compliance with all applicable laws and regulations, including tax, consumer-protection, data-privacy, age-verification, and alcohol- and tobacco-sale laws that apply to your business;
  • You own or have the necessary rights to all content you load into the Icosa Software (menus, product data, images, pricing, customer records), and that content does not infringe the rights of any third party;
  • You will obtain any consents required from your customers and staff for data collected or processed through your use of the Icosa Software;
  • You are at least 18 years of age and legally capable of entering into this agreement.

6. Payments and Third-Party Services

Payment processing, hardware, and certain integrated services are provided by third parties under their own agreements and terms. Icosa Labs is not a bank and does not itself hold funds. Fees, settlement timing, chargebacks, and reserves related to payment processing are governed by your agreement with the applicable provider.

7. Your Data

As between you and Icosa Labs, you own the business data you enter into the Icosa Software. You grant Icosa Labs a license to host, process, back up, and display that data as needed to provide the service, to maintain and improve the platform, and to produce aggregated or de-identified analytics that do not identify you or your customers.

8. Availability, Updates, and Changes

We may update, modify, or discontinue features of the Icosa Software at any time, and may apply updates automatically. We work to keep the service available and performant, but the Icosa Software is provided without a guarantee of uninterrupted or error-free operation unless a separate written service-level agreement says otherwise.

9. Intellectual Property

The Icosa Software, including its design, code, interfaces, documentation, and trademarks, is and remains the exclusive property of Icosa Labs and its licensors. Feedback you provide may be used by Icosa Labs without restriction or obligation.

10. Disclaimer of Warranties

EXCEPT AS EXPRESSLY STATED IN A SIGNED SERVICE AGREEMENT, THE ICOSA SOFTWARE IS PROVIDED "AS IS" AND "AS AVAILABLE", WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

11. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, ICOSA LABS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, LOST REVENUE, LOST DATA, OR BUSINESS INTERRUPTION, ARISING FROM OR RELATED TO YOUR USE OF THE ICOSA SOFTWARE. ICOSA LABS' TOTAL AGGREGATE LIABILITY UNDER THESE TERMS WILL NOT EXCEED THE AMOUNTS YOU PAID TO ICOSA LABS FOR THE ICOSA SOFTWARE IN THE TWELVE (12) MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM.

12. Indemnification

You will defend, indemnify, and hold harmless Icosa Labs and its officers, employees, and agents from any claims, damages, and expenses (including reasonable attorneys' fees) arising from your content, your violation of these Terms, or your violation of applicable law or third-party rights.

13. Termination

You may stop using the Icosa Software at any time, subject to any separate service agreement. We may suspend or terminate your access immediately if you breach these Terms, including the restrictions in Section 3. Upon termination, your license ends and you must cease all use; sections that by their nature should survive (including restrictions, ownership, disclaimers, limitations of liability, and indemnification) survive.

14. Changes to These Terms

We may revise these Terms from time to time. The "Last updated" date above reflects the current version. Material changes will be communicated through the Icosa Software or by email, and your continued use after changes take effect constitutes acceptance.

15. Governing Law

These Terms are governed by the laws of the State of Wyoming, without regard to its conflict-of-law rules. The state and federal courts located in Wyoming will have exclusive jurisdiction over disputes arising from these Terms, and each party consents to venue there.

16. Contact

Questions about these Terms can be sent through the contact form on this site.